EOI - Expression of interest

Supply for Non-Destructive Testing Service for Tire Rims

Tender number: WS1106951697
Open date: 2017-08-30 09:00
Close date: 2017-09-13 17:00
Planned contract award period:

Oyu Tolgoi” LLC (the 'Company') would like to invite potential experienced suppliers to submit their Expression of Interest (EOI) in relation to supply of “non-destructive testing service for tire rims”.

[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in and capable of satisfying the procurement needs]

The supplier will be required to carry out all of, but not limited to, the following work

Scope description:

  • To provide non-destructive testing (NDT) on wheels/rims of various mining equipment such as haul trucks, wheel loaders, wheel dozers, motor graders etc.
  • To receive delivered wheels/rims from the Company Warehouse in Ulaanbaatar to the their facility to complete NDT
  • To perform blast-cleaning on wheels/rims using wheel/rim Original equipment manufacturer (OEM) endorsed method(s) and abrasive(s)
  • To conduct NDT on wheels/rims using wheel/rim OEM endorsed method and to perform general wheel/rim inspection
  • To document findings from NDT and inspection. NDT report will be populated for each wheel/rim stating whether it has passed the testing or not, and it is safe to use for mining operation. Report should also include findings those need attention from the Company
  • To paint the wheels/rims those passed the NDT as per the recommendation from wheel/rim OEM. Wheels/rims undergone testing and inspection are then to be secured properly on stands and transported to the Company Warehouse in Ulaanbaatar
  • To notify if a wheel/rim is not uniquely identified, and to be able to identify a wheel/rim as informed by the Company

Interested and experienced suppliers are invited to submit their EOI by attached “EOI submission checklist” and must include/attach, as a minimum, the following documentations / information:

Mandatory documents:

  • State registration certificate (copy)*
  • HSE policy & procedures (copy)*
  • Business Code of Conduct (copy)*
  • Financial statement from last 3 years (copy)*
  • Brief introduction of company
  • Ownership/ shareholder information
  • Executive team structure/ introduction

* - If latest copies are already uploaded in Oyu Tolgoi Supplier Database (SQMS), please make a note here

Scope specific documents:

  • Scope specific experience
  • Customer reference (at least 2)
  • Distributor/ Dealer official certificate, if applicable (copy)
  • Special licenses, if applicable (copy)
  • Manpower introduction/key personal CVs

Any interested supplier who is not registered in Oyu Tolgoi Supplier Qualification and Master Supplier (SQMS) Database must register at http://ot.mn/register-as-a-supplier-en/?eoi and must provide the registration ID on the “EOI submission checklist”.

EOI submissions can be prepared in Mongolian and/or English and must be sent to RFxBox@ot.mn with subject “WS1106951697 – Supply for non-destructive testing service for tire rims” before 5pm, (Ulaanbaatar time) 13 September 2017.

Important notice:

  • The Company is only seeking Expression of Interest from potential suppliers and makes no representation or promise in relation to procuring work from a supplier or suppliers.
  • The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
  • The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
  • The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company.
  • There will be no Questions and Answers provided during the EOI process.